A GUIDE TO OPENING A
BUSINESS, Part 2
By Christopher A. Kerosky,
Esq.
Last
month, I began publishing a series of articles on the process of starting and
managing a business in California. This
is intended to provide the reader with a step-by step guide through the primary
tasks necessary to legally register your business and start operations in this
state.
Here’s
Part 2 on Registering your business name.
Second Step: Registering
your trade name or “fictitious business name”.
Once
you’ve set up a business and named it, you may wish to open a bank account and
start making money. Opening a bank
account itself is a simple process in
California; essentially, you go to the bank, spend an hour or less with an
account officer of the bank, and fill out some forms required, and in a few
days, your first set of checks come in the mail. However, there are several steps required
before the bank will allow you to open an account.
One
is you need to let the government know what name you are using. That is, if you are not using your own name
in the business, but rather a trade name or “fictitious name”, it may be
necessary to register that name with the County in which you do business. Sole proprietors and general partnerships are
not registered with the state, and so it is necessary for them to file
“fictitious business statements” with the County to inform the public of the
owners or “principals” of the company.
If corporations and limited liability corporations are only using their
actual registered name, then they do not need to file fictitious business
statements but those using a different name in the course of their business
also must file.
So,
for example, if your name is Bill Gates and you open a sole proprietorship
known as “Bill’s Software” in San
Francisco, you need to file a fictitious business statement in City Hall, San
Francisco, which lets the government and the public know that Bill’s Software
belongs to you. Likewise, if one is a
corporation named, say, “Microsoft”, but it wants to do business using the name
“Bill’s Software”, then it must file a fictitious business statement telling
the world that this corporation is using that trade name.
This
name is then referred to by the phrase “doing business as”; for example, Bill
Gates doing business as Bill’s Software, or in the case of a corporation,
“Microsoft dba Bill’s Software”.
There
are very specific rules for when you need to file a fictitious business
statement and when you do not. If you
use your entire first and last name, “Bill Gates’ Software”, then you do not
need to file. If you use only your first
name or initials, like “B.G. Software” , then you have to file. If you have a partnership using the last
names of the partners, let’s say “Gates and Jobs Computer Equipment”, there’s
no need to file. However, if it’s any
other partnership name, even one using the first names – such as “Bill and
Steve’s Computers” -- then it will be required to file.
Of
course, every business owner believes their business name is original and unique. However, if it is not, when one attempts to
file the fictitious business statement, the county will not allow use of the
name. Before a business owner can
register a fictitious business name, a search of the county database of
registered names will be done to make sure the name is not already taken. If your name is Bill Gates and you get the
idea to do business in California as “Apple Computers”, you can be pretty sure
that you won’t be allowed to do so.
After filing it with the County, you
need to publish your fictitious business statement in a “newspaper of general
circulation”. The County office gives
you an approved list. There are certain
legal or specialty newspapers who do this more cheaply than the big
newspapers. The purpose of this is to
give formal notice to the world, or at least the subscribers of that newspaper,
that you have started your business using the name chosen.
These county fictitious business
records are important for many purposes.
They give consumers a way of making complaints about business owners
that may not be otherwise identified.
Certainly if a lawsuit against a business needs to be filed, especially
if that business is not a corporation and does not use the owner’s name, one
needs to know who the owner is and where to serve him the legal papers. Lastly it serves to ensure that two or more
businesses are not using the same name in the same county for their business.
It is necessary for small business
owners to go through this formality. For
one, business owners break the law by not registering their trade names, and
theoretically risk being closed down by the County (at least temporarily). But there is also the risk that after one has
invested time, money and hard work in building up the reputation of a name, if
it is not registered, the name may be taken and used by someone else who may
benefit from all of your hard work and effort.
CHRISTOPHER A. KEROSKY of the law firm of KEROSKY PURVES & BOGUE has practiced law for over 25 years and has been recognized as one of the top lawyers in Northern California for 9 years by San Francisco Magazine “Super Lawyers” edition. He graduated from University of California, Berkeley Law School and was a former counsel for the U.S. Department of Justice in Washington D.C. His firm has offices in San Francisco, Los Angeles and 7 other locations in California.
WARNING: The foregoing is an article discussing legal issues. It is not intended to be a substitute for legal advice. We recommend that you get competent legal advice specific to your case.